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| Overview: |
McCarthy Building Companies, Inc. has been a community builder for nearly 150 years. Founded as a family-owned construction company, we are now 100% employee owned and the 10th largest commercial builder in America.
While much has changed over the years, many significant things have not. First and foremost, we're builders. Self-performance remains the foundation of our business. Couple this hands-on approach with a passionate belief in our people; a desire to build relationships based on trust and integrity; and a deeply-felt obligation to give back to our communities. Now, you begin to understand what lies at the heart of McCarthy—what truly sets us apart—and why we are repeatedly recognized as a Best Place to Work in our communities and across America.
Clients turn to McCarthy to solve their toughest construction challenges, and our employees are inspired to step up and overcome these. We provide construction management, general contracting, design-build and self-perform service nationwide. The firm has full-service offices in Atlanta, Dallas, Phoenix, Las Vegas, St. Louis, San Diego, Newport Beach, San Francisco and Sacramento.
For the past thirty years, McCarthy has tackled the largest and most complex projects in Texas.
What makes us different? We're builders first, working hands-on every step of the way-from preconstruction through completion. That gives us a leg up on solving every problem. At McCarthy, our employees build more than the structure itself. We build certainty into everything we do: budget, schedule, quality, safety and more.
We create the buildings and infrastructure that make Texas cities strong-and have given back through outreach programs that make our neighborhoods better. We wouldn't have it any other way.
Our Texas Division is currently seeking a hard working, reliable, high level Administration Coordinator. The Administration Coordinator at McCarthy will support the Executives of the Texas Division, as well as, Operations and Business Development. The Administration Coordinator is responsible for administrative/clerical tasks necessary to keep day to day operations running smoothly. The candidate will handle contract administration, along with, general administrative duties, including scheduling appointments, answering calls, managing calendars, preparing subcontracts, preparing correspondence, etc.
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| Responsibilities: |
• Assist Executives and Operations with daily schedules, coordinating commitments, meetings/ appointments, locations, travel accommodations, etc.
• Contract administration including preparation and review.
• Maintain the organizational chart and update monthly.
• Communicate with McCarthy personnel and coordinate in –house commitments, as well as, external commitments.
• Accounting related duties: prepare pre-construction services billings on negotiated reimbursable projects, code vendor invoices, prepare expense reports, etc.
• Coordinate with Marketing department to assist in preparation of presentation material, proposals, qualifications statements, business plans and various other deliverables as needed by Department.
• Responsible for set up and coordination of Hard Bid day logistics, and collection of documentation related to hard bid, before and after.
• General office upkeep including: maintenance of copiers/fax machine, mail distribution, coordinating charitable activities, supply ordering/stocking, receptionist backup, etc.
• Update and maintain various databases for external and internal parties.
• Organize offsite meetings
• Answer/direct incoming calls and take messages as necessary
• Keep Project Directory, Master File Index, and Subcontractor Index updated and current
• Read and prioritize all incoming email for Executives.
• Liaison with direct reports
• Assist executives with computer software questions reducing downtime waiting for help desk reply.
• Screen electronic and written mail; compose email and letter correspondence for Executives.
• Maintain filing system
• Word processing and data input as required
• Assist Staff in project closeout responsibilities, including archiving of files
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| Qualifications: |
Must have 7+ years of administrative/clerical experience in the construction industry. Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 60+WPM. Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
Due to sensitive nature of this position, a demonstrated ability to maintain the highest levels of confidentiality, integrity and discretion is critical.
Strong attention to detail and solid follow through.
Willingness to get involved on day to day business activities.
NO THIRD PARTY AGENCIES PLEASE
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