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| Overview: |
McCarthy Building Companies, Inc. has been a community builder for nearly 150 years. Founded as a family-owned construction company, we are now 100% employee owned and the 10th largest commercial builder in America.
While much has changed over the years, many significant things have not. First and foremost, we're builders. Self-performance remains the foundation of our business. Couple this hands-on approach with a passionate belief in our people; a desire to build relationships based on trust and integrity; and a deeply-felt obligation to give back to our communities. Now, you begin to understand what lies at the heart of McCarthy—what truly sets us apart—and why we are repeatedly recognized as a Best Place to Work in our communities and across America.
Clients turn to McCarthy to solve their toughest construction challenges, and our employees are inspired to step up and overcome these. We provide construction management, general contracting, design-build and self-perform service nationwide. The firm has full-service offices in Atlanta, Dallas, Phoenix, Las Vegas, St. Louis, San Diego, Newport Beach, San Francisco and Sacramento.
For the past thirty years, McCarthy has tackled the largest and most complex projects in Texas.
What makes us different? We're builders first, working hands-on every step of the way-from preconstruction through completion. That gives us a leg up on solving every problem. At McCarthy, our employees build more than the structure itself. We build certainty into everything we do: budget, schedule, quality, safety and more.
We create the buildings and infrastructure that make Texas cities strong-and have given back through outreach programs that make our neighborhoods better. We wouldn't have it any other way.
Our Texas Division is currently seeking a dedicated, detail oriented, and highly organized Project Secretary who will be working in a casual dress environment, in the jobsite trailer in Midland, Texas. The Project Secretary reports to the Project Manager and is responsible for administrative/clerical tasks necessary to keep project running smoothly. Will work in conjunction with Project team in a very fast paced environment.
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| Responsibilities: |
• Answer/direct incoming calls and take messages as necessary
• Open and distribute all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
• Keep Project Directory, Master File Index, and Subcontractor Index updated and current
• Produce manpower summary reports (from daily logs furnished by Superintendent)
• Assist Staff with accounting and maintenance of cost reports
• Assist staff in assembling Progress Reports to the Owner
• Maintain filing system (Job site requirements and distribution of Division Office copies)
• Word processing and data input as required
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary
• Assist Staff in project closeout responsibilities, including archiving of files
• Become familiar with and utilize Field and Job Cost Procedures
• Set up vendor accounts for the Field Office as required.
• Process payroll.
• Assemble Monthly Pay Requests to Owner.
• Process monthly billings from Subcontractors.
• Track and maintain subcontractor and supplier records / requirements.
• Maintain filing
• Word processing and data input as required.
• Schedule office equipment maintenance as necessary.
• Maintain office supplies.
• Miscellaneous errands (post office, office supplies, etc.).
• Become familiar with and utilize the following procedures:
o Field Procedures
o Job Cost
o Policies
o ORACLE
• Project a positive public and community image of McCarthy at all times.
• Maintain positive Division and Corporate Office relations.
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| Qualifications: |
Qualifications:
Must have 4+ years clerical/administrative experience required in an accountant role in the construction industry.
Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Word, Excel, PowerPoint, etc.) typing 50+WPM.
Must be able to work in a fast-paced office environment, able to multi task, meet critical deadlines with eye for accuracy and attention to details.
Ability to work with all levels of project staff and organization
Previous Construction experience preferred
Experience with Oracle a plus
NO THIRD PARTY AGENCIES PLEASE
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